Candidate Privacy Notice

Last updated on 16 July 2024

At Jammin Jars (referred to as "we," "us," or "Jammin Jars"), protecting your privacy is our top priority. We appreciate the trust you place in us when you share your personal data during the recruitment process. This Candidate Privacy Notice explains how we collect, process, and safeguard your information when you apply for a role at Jammin Jars via our website jamminjarsonline.com or other online platforms (collectively, the "Website").

The purpose of this notice is to provide clear details about the types of personal data we gather, the reasons we process it, the legal bases for such processing, and your rights regarding your information. Please review this document carefully before submitting your application. If you have any questions or need further clarification, please contact us at [email protected].

1. Who Controls Your Data?

Jammin Jars Limited, registered under company number 7395813, is the primary data controller. Depending on the location of the role you apply for, other entities within our corporate group may also act as data controllers, including:

  • Side Technology Limited (company no. 017129V)
  • Jammin Jars Malta Limited (company no. C90728)
  • Jammin Jars Product Limited (company no. C102982)
  • Push (Gibraltar) Limited (company no. 122990)
  • Jammin Jars Poland sp.z.o.o. (company no. 0001091943)

2. What Personal Data Do We Collect?

We collect various types of personal data during different stages of our recruitment process.

Information You Provide Directly

  • Application Details: When you apply through our Careers page, we collect your name, email address, resume, and details such as your expected salary.
  • Social Media Applications: If you apply via platforms like LinkedIn, we process the information provided in your CV and cover letter.
  • Interviews: During interviews, you may share additional information relevant to assessing your suitability for the role.

Data Collected Automatically

When you apply via our website, we may use cookies and similar tracking technologies to enhance your experience. For more details, please refer to our Cookie Notice.

Data Collected from Third Parties

  • Recruitment Agencies: If you apply through an agency, we receive your application materials (e.g., CV and cover letter) from them.
  • Background and Regulatory Checks: We may engage third-party providers to conduct background screenings, verify qualifications, and, where necessary, perform criminal record checks for certain key positions—all in accordance with applicable laws.

3. Why Do We Process Your Data?

We use your personal data for several purposes:

  • Application Evaluation: To assess your qualifications and determine your suitability for the role.
  • Communication: To contact you regarding your application status and schedule interviews.
  • Screening: To perform reference checks, background screenings, and regulatory verifications.
  • Record Keeping: To retain a record of our recruitment process for legal compliance and future reference (unsuccessful applications are stored for up to 6 months).
  • Legal Compliance: To fulfill our legal and regulatory obligations.

If you do not provide the required information, we may be unable to consider your application further.

4. Legal Basis for Processing

We process your personal data on the following legal bases:

  • Contractual Necessity: For taking steps necessary prior to entering into an employment contract.
  • Legal Obligations: To comply with applicable laws and regulations.
  • Legitimate Interests: To ensure an efficient recruitment process and effective business operations.
  • Consent: In cases where consent is required by law (e.g., for obtaining references).

5. Who Do We Share Your Data With?

We share your personal data only when necessary with:

  • Group Companies: To facilitate a seamless recruitment process across our offices.
  • Recruitment Agencies and Service Providers: To assist with the hiring process and conduct background checks.
  • Regulatory Authorities: Where required by law.
  • Potential Business Acquirers: In the event of a merger, acquisition, or similar corporate transaction.

6. How Do We Protect Your Data?

We employ robust security measures—both technical and organizational—to protect your personal data against unauthorized access, misuse, or loss. In the event of a data breach, we will promptly notify you and take appropriate remedial action in accordance with legal requirements.

7. How Long Do We Retain Your Data?

We retain candidate data only as long as necessary for recruitment purposes and to comply with legal obligations. In general:

  • Unsuccessful Applications: Data is stored for up to 6 months.
  • Successful Applications: Data is retained for the duration of your employment.
  • Anonymized Data: May be used for statistical and analytical purposes.

8. Your Rights

You have the following rights regarding your personal data:

  • Access: Request a copy of the data we hold about you.
  • Rectification: Ask us to correct any inaccuracies in your information.
  • Erasure: Request deletion of your data where legally permitted.
  • Restriction: Request that we limit the processing of your data under certain conditions.
  • Objection: Object to data processing based on our legitimate interests.
  • Data Portability: Receive your data in a structured, commonly used format.
  • Withdraw Consent: Where processing is based on your consent, you may withdraw it at any time (this does not affect the lawfulness of any processing conducted prior to withdrawal).

To exercise your rights, please contact us at [email protected]. You also have the right to lodge a complaint with your local data protection authority if you believe your rights have been violated.

9. International Data Transfers

Your personal data may be transferred to countries outside the European Economic Area (EEA) or the United Kingdom. In such cases, we ensure that appropriate safeguards, such as Standard Contractual Clauses or other legally recognized mechanisms, are in place to maintain an adequate level of protection.

10. Contact Information

For any questions or concerns regarding this Candidate Privacy Notice or your personal data, please reach out to us via email at:
[email protected]

11. Updates to This Notice

We may update this Candidate Privacy Notice periodically to reflect changes in our practices or legal requirements. Please review this page regularly to stay informed of any updates.

This Candidate Privacy Notice is provided to ensure transparency regarding how your data is handled during the recruitment process. Thank you for considering a career with Jammin Jars.